Customs Documents for shipment to non EU Countries

For parcel shipment to Countries outside of the European Union you will need to complete customs documents.

Please complete either a PROFORMA or COMMERCIAL invoice.

Please use Proforma if you are sending a non-commercial shipment for a non-business purpose, for example, a personal gift, sample or faulty part.

Please use Commercial invoice if you are sending a commercial shipment with a commercial value.

You will need to produce 3 copies of the invoice to be given to the driver.

You can download a PROFORMA or COMMERCIAL invoice in either Microsoft Word or PDF format by right clicking on the links below and choosing 'Save as' .

• PROFORMA - PDF
• PROFORMA - Microsoft word
• COMMERCIAL INVOICE - PDF
• COMMERCIAL INVOICE - Microsoft Word

Instructions and advice

1. Invoice number or Order number
   (if applicable)
   
   
2. Date
   Shipment date
   
   
3. Sender
   Please complete the name, street address, town, city, county, post code and contact details of the sender/exporter.
   
   
4. Recipient
   Please complete the name, street address, town, city, county/state, post/zip code and contact details of the receiver/importer.
   
   
5. Waybill / Tracking Number
   This can be found on you shipping label
   
   
6. Currency
   GBP = £ - please change if required.
   
   
7. VAT Number
   Please supply the senders VAT number if registered or enter 'Not VAT registered'
   
   
8. Type of Export
   Permanent or temporary
   
   
9. Reason for Export
   Sale
   Order Return
   Return after repair
   Samples (not for resale)
   Personal effects (used - not for resale)
   Personal use (new - not for resale)
   Gift
   Other (please specify)
   
   
10. Terms of Trade
    DDU = Delivery Duties Unpaid (Any Duties to be paid by Recipient)
    
    
11. Quantity
    Please specify the number of each products you have. Eg 4 Shirts
    
    
12. Description
    Please supply a full and complete description of the items being sent.
    If you are sending 4 shirts the description may read "4 men's long sleeve 100% cotton shirts"
    
    
13. Country of Origin
    Please supply the country of Manufacture. Eg Great Britian (please note E.U. cannot be accepted)
    
    
14. Unit Weight
    The individual weight of each item.
    
    
15. Unit Value
    The individual value of each item.
    
    
16. Total
    Total line value. Eg 4 shirts at £20 each = £80
    
    
17. Shipping Charges
    Cost of shipping including any compensation cover
    
    
18. Total Invoice Amount
    Total cost of items + shipping charges
    
    
19. Declaration
    Please Sign, Print and Date